Privacy Policy

Last Updated: 23 October 2026

1. Introduction

Stewards of Nations (“SON,” “we,” “our,” or “us”) is a not-for-profit organization committed to personal development, mentorship, educational support, leadership development, and community engagement.

This Privacy Policy explains how we collect, use, store, disclose, and protect personal information when you visit https://www.stewardsofnations.org, register for our programmes, apply for educational sponsorship, participate in mentorship activities, volunteer, donate, or otherwise interact with us.

We respect the privacy of our website visitors, programme participants, students, parents and guardians, mentors, volunteers, donors, and partners. We aim to handle personal information responsibly and in accordance with applicable laws.

2. Scope of This Policy

This Policy applies to personal information collected through our website and through relevant digital communications and programme-related activities.

Our activities include:

  • General Mentorship Groups and Follow-up Mentorship Groups.
  • SKOPOS — Life Purpose and Personal Development Seminar.
  • Prenuptial Preparation Seminar and related follow-up mentorship.
  • Stations of Generosity.
  • Conscientia — Monthly Online Seminars.
  • Student Assistance Programme.
  • Life Skills Seminar.
  • Stewards Leadership Seminar.
  • Educational publications, webinars, videos, and digital outreach through platforms such as Instagram and YouTube.

This Policy applies to these activities to the extent that we collect or process personal information in connection with them.

3. Personal Information We May Collect

The information we collect depends on the programme or service you use and the information you choose or are required to provide.

3.1 Contact and Identification Information

We may collect:

  • Name and contact details, including email address and telephone number.
  • Age or date of birth where relevant to programme eligibility.
  • City, state, address, or other location information where required.
  • Information submitted through contact, enquiry, registration, volunteer, mentorship, or partnership forms.

3.2 Student and Educational Information

For our Educational Sponsorship Programme and other relevant educational activities, we may collect:

  • Student name, age, and contact information.
  • Parent or lawful guardian contact information.
  • School or college name, class, course, and educational details.
  • Examination results, attendance, academic progress, and educational requirements.
  • Information about financial need, family circumstances, and eligibility for educational assistance.
  • Supporting documents reasonably necessary to assess or administer sponsorship.

We will seek to collect only information reasonably necessary for the relevant programme and will handle children’s personal data with particular care.

3.3 Programme and Participation Information

For seminars, workshops, mentorship groups, leadership training, and online programmes, we may collect:

  • Registration and attendance information.
  • Programme preferences and participation records.
  • Responses to feedback forms and programme evaluations.
  • Information voluntarily shared during enquiries or programme participation.

Participants should avoid sharing unnecessary sensitive or confidential information through general website forms or public online channels.

3.4 Donation and Financial Information

Where we receive donations or administer educational assistance, we may collect:

  • Donor or applicant name and contact details.
  • Donation amount, transaction reference, date, and payment status.
  • Information necessary for acknowledgements, accounting, reporting, or lawful financial administration.
  • Information needed to assess educational sponsorship and document assistance provided.

Where a third-party payment provider processes a transaction, payment information may be handled directly by that provider under its own terms and privacy practices.

3.5 Photographs, Videos, Testimonials, and Communications

We may receive messages, feedback, photographs, videos, testimonials, or other material in connection with our seminars, mentorship programmes, educational activities, and community initiatives.

We will obtain appropriate permission or consent where required before using identifiable photographs, videos, testimonials, or personal stories for public communication, fundraising, or promotional purposes. Additional safeguards will apply when children are involved.

3.6 Technical and Website Usage Information

Depending on the website configuration and services used, technical information may be collected, including:

  • IP address and browser type.
  • Device and operating system information.
  • Pages visited and approximate access times.
  • Cookie identifiers and website usage information.
  • Security and diagnostic information.

The actual information collected will depend on our hosting provider, WordPress plugins, analytics configuration, security tools, and other services in use.

4. Purposes for Which We Use Information

We may use personal information for the following purposes:

  1. To respond to enquiries and communicate with individuals interested in our work.
  2. To organize and administer mentorship groups, seminars, workshops, and training programmes.
  3. To process and assess educational sponsorship applications.
  4. To assess eligibility, educational commitment, financial need, and relevant family circumstances for student assistance.
  5. To maintain appropriate records of attendance, academic progress, sponsorship decisions, and assistance provided.
  6. To coordinate mentors, facilitators, volunteers, programme participants, and community partners.
  7. To administer donations, maintain financial records, and issue acknowledgements or other documentation where applicable.
  8. To prepare educational publications, webinars, videos, awareness campaigns, and programme reports.
  9. To communicate programme updates, event information, and organizational announcements where permitted.
  10. To maintain website functionality, security, and service quality.
  11. To comply with applicable legal, accounting, regulatory, and reporting obligations.
  12. To address complaints, investigate suspected misuse, and protect the rights and safety of participants.

We will not use personal information for purposes incompatible with those communicated to individuals, except where otherwise permitted by applicable law.

5. Consent and Lawful Processing

Where consent is required by applicable law, we will provide appropriate information about the purpose of processing and obtain valid consent before processing personal data.

Where relevant, we will explain:

  • What personal information is requested.
  • Why it is required.
  • How it will be used.
  • How consent may be withdrawn or privacy rights exercised.
  • How to contact us with questions or complaints.

Participation in one programme does not automatically authorize unrelated uses of personal information.

Where information is submitted on behalf of another individual, the person submitting it must have the appropriate authority to do so. For children, we will obtain verifiable consent from a parent or lawful guardian where required by law.

6. Children’s Privacy and Student Protection

Some of our educational programmes serve students, including children under 18 years of age.

We recognize the importance of protecting children’s personal information and will take appropriate measures to:

  • Limit collection to information necessary for the relevant activity.
  • Restrict access to student records to authorized individuals.
  • Obtain parental or lawful guardian consent where required.
  • Use academic and financial information only for authorized educational or programme-related purposes.
  • Avoid unauthorized publication of children’s personal information, photographs, academic records, or family circumstances.
  • Respond appropriately to requests from parents or lawful guardians, subject to applicable law.

We will not knowingly use children’s information for unrelated promotional purposes without the appropriate legal basis and permissions.

7. Sharing and Disclosure of Information

We do not sell personal information to third parties.

Where necessary and lawful, information may be shared with:

  • Authorized staff, programme coordinators, and administrators.
  • Mentors, facilitators, or volunteers who need the information for an authorized programme-related purpose.
  • Schools, colleges, educational institutions, or programme partners where necessary and appropriately authorized.
  • Website hosting, maintenance, security, communication, registration, analytics, and payment service providers.
  • Auditors, professional advisers, and financial or administrative service providers.
  • Government authorities, courts, regulators, or other parties where disclosure is required by law.
  • Other parties where the individual has provided appropriate consent or disclosure is otherwise permitted by law.

We will take reasonable steps to limit disclosures to what is necessary for the relevant purpose.

8. Cookies and Third-Party Digital Services

Our website may use cookies and similar technologies for essential functionality, security, user preferences, or analytics, depending on the services configured.

Our educational content may also be available through third-party platforms such as Instagram and YouTube. External links, embedded videos, payment facilities, or other integrations may allow those providers to collect information under their own privacy policies.

You should review the privacy terms of third-party services before interacting with them. You may also manage cookies through your browser or any applicable website cookie controls.

9. Data Storage, Security, and Retention

We aim to protect personal information through reasonable technical, organizational, and administrative measures appropriate to the information we handle.

Depending on the systems in use, these measures may include access restrictions, secure account management, appropriate hosting configurations, backups, and other safeguards.

Access to student records and sponsorship documents should be limited to authorized personnel with a legitimate programme-related need.

We will retain personal information only for as long as reasonably necessary for the stated purposes, programme administration, recordkeeping, or legal compliance. Where information is no longer required, it will be deleted, anonymized, or otherwise handled appropriately, subject to applicable retention obligations.

No electronic transmission or storage system can be guaranteed to be completely secure.

 

10. Your Rights and Privacy Requests

Subject to applicable law, individuals may have rights to:

  • Request information about their personal data and its processing.
  • Request correction or updating of inaccurate or incomplete information.
  • Request erasure of personal data where legally applicable.
  • Withdraw consent where consent is the basis for processing.
  • Raise a grievance or complaint regarding the handling of personal information.
  • Exercise other rights available under applicable data protection laws.

Parents or lawful guardians may exercise applicable rights concerning children’s personal data, subject to legal requirements.

To submit a request, use the contact details in Section 12. We may request reasonable information to verify identity or authority before acting on a request.

Some information may need to be retained where required by law or necessary for legitimate recordkeeping obligations.

11. External Websites and International Processing

Our website may link to external websites or use third-party services. We are not responsible for the independent privacy practices, content, or security of those services.

Some service providers may store or process information outside India. Where applicable, we will take steps required by Indian law and relevant restrictions concerning international data transfers.

12. Contact and Privacy Grievances

For questions about this Privacy Policy, requests concerning personal information, or privacy-related complaints, please contact:

Stewards of Nations

Website: https://www.stewardsofnations.org

Official email: stewardsofnations@gmail.com , info@stewardsofnations.org

Postal address: Fifth Floor, opposit temple, E Anandbagh Main Rd, above Sree Netralaya hospital, Vishnupuri Colony, Anandbagh, Malkajgiri, Secunderabad, Telangana 500047

Privacy grievance contact/person: John Srikanth, 9059003126

We will review and respond to requests and complaints in accordance with applicable law.

13. Changes to This Policy

We may revise this Privacy Policy to reflect changes in our programmes, website features, information-handling practices, or applicable legal requirements.

The updated version will be published on this page with a revised “Last Updated” date. Where legally required, we will provide additional notice or obtain consent for material changes.

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